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Coronavirus (COVID-19) School Closure Updates and Information

Updated Message 3.29.20
 
Effective March 25, 2020, the Santa Clara County Superintendent of Schools, in coordination with other Bay Area counties, announced the decision to extend the closure of all schools in the county through May 1, 2020, to further limit the community spread of COVID-19. We have been planning for the potential of extended school closures for the past couple of weeks and have prepared for multiple scenarios as this situation continues to evolve.

I understand how challenging these decisions are for our families, students, and staff and we appreciate your support. I am very grateful for all of the work our staff is doing to support our students.

The following information is intended to provide you with more details and support during our extended closure.

Phase 2 - Continuity of Learning Plan 
 
 
With the extension of the school closure through at least May 1, 2020, it has become apparent that our district must transition from an optional, supplemental learning model to more formal online instruction with students learning new content and earning grades for credit.

What is the timeline to transition?

March 30-April 3: Students will continue completing supplemental work provided by teachers. Please note: Monday, March 30 is the last day teachers are expected to post supplemental learning activities. The remainder of the week will be dedicated to preparing for phase 2. Office hours and tutorials may not take place.

April 6-10: During this week—our regularly scheduled Spring Break—there will be no online instruction.

April 13: Phase 2 distance learning will begin.
 

What can students and parents expect?

 

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Grading: Student work submitted after Spring Break will be graded and count towards second semester grades. Grades will reflect student mastery according to the CUHSD definitions of letter grades as defined in the current district policy.

 

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Class Schedule:   Students and parents will receive a revised schedule for distance learning from their administrator prior to Spring Break.

 

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Assignments and Class Participation: Students are expected to engage in at least three hours of work per course per week, including the one-hour, teacher-facilitated learning session per period each.

 

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Student Attendance: Teachers will be taking attendance and recording student participation. Students need to participate in at least one facilitated learning session per week, per course to be marked as having attended class. 

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Office Hours:  Teachers and counselors will hold online office hours and be available for students to drop in with questions during the scheduled period. Virtual office hours/tutorial will be held via Google Hangouts or Zoom.


*Students are not required to attend office hours but are encouraged to use this time to get help or ask questions. 

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Communication Methods: Teachers will communicate digitally with students using district email, School Loop or Remind* to ensure students are receiving the learning opportunities and respond to questions. 


*Remind is a communication app that will be available at all sites next week.

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Technology Access:  Students will be expected to complete all coursework online unless they have received approval for an alternative format*. Any student who needs access to a Chromebook or wifi can request it from their principal or a school site administrator.  


*Special accommodations can be requested if a student has specific needs documented in an Individualized Educational Plan (IEP) or a 504 plan. 

Tips for Students: How to be Successful in a Distance-Learning Environment
  • Become familiar with the new class schedule so that you know when to check in online for each of your classes. Then set a routine for yourself that is your dedicated “school time.” Remember, this is not timeoff - you are still attending school, but in a different learning environment. Be sure to schedule time to take a mental break, get a snack or some fresh air: we suggest a 15 minute break for every 1.5 to 2 hours of work. Having a routine will help you focus and use your time effectively.
  • Create a work space for yourself so you can use an electronic device such as a computer, open a textbook, and complete assignments. As much as possible, minimize potential distractions such as a TV. While your bed might look like a comfortable place to work, it might not be the best place for you to focus on coursework.
  • Practice good online etiquette. Treat your online classroom as you would your regular, in-person classroom with appropriate attire, backgrounds, and behavior during your class online meetings. Use appropriate and considerate language and keep topics professional and relevant to the course material. Consistent with Education Code section 51512, the unauthorized use of listening or recording devices in any classroom, which shall include online classrooms, without the prior consent of the teacher and the principal of the school is prohibited.
  • Stay connected to your classmates and teachers. Outside of your scheduled period time, email and/or connect with your teachers during Office Hours to check in and ask questions. Stay connected with your classmates by participating in your school’s ASB social media challenges or google classrooms or create virtual study groups using Zoom, Google Hangout, FaceTime to socialize.
  • Reach out to your teachers or counselors if you have questions or need help. All teachers and counselors will be available during Office Hours so you can ask questions and get help quickly during this time.
Tips for ParentsHow You can Support Your Student’s Distance Learning
  • Set a routine to distinguish “school time” from being at home time. The experience of distance learning is different from in-person learning in a physical classroom. Support your student by setting up a routine together and allowing for variation on how and when your student works. Creating structure for your student will help them focus and use their time effectively.  
  • Recognize that students are not used to learning in a completely online environment. Check in with your student about what they are finding challenging or confusing about their online work. Encourage them to reach out to teachers and counselors if they are struggling.
  • Monitor your student’s progress. Teachers will post assignments and grades in their designated system. You can log in to view these or you can talk with your student about their classes and assignments.  If you do not have a parent user account for School Loop, visit your school site’s website for instructions on setting up your account in the system. 
  • Monitor their stress level, participation in class check-ins, and ability to complete assignments. Be sure to schedule time for your student to take a mental break, get a snack or some fresh air. We suggest a 15 minute break for every 1.5 to 2 hours of work. Please click here for additional mental health resources. 
  • Remember that school is about social interactions as well as academics. Encourage your student to reach out to friends by phone or online so they have opportunities to stay connected.
Food Distribution During Extended School Closure
 
During the closure, the CUHSD Food Services Department will be providing drive-through, “Grab and Go” meals at each of the school sites, beginning Tuesday, March 17 from 11:30 a.m. to 1 p.m and then Monday-Friday throughout the duration of the closure.
 
These meals will be available for free for anyone 18 and under regardless of what school they attend. No paperwork or identification is required.  The meal program will be solely for the pick up of meals, and meals will not be consumed on-site. We encourage families to continue to be proactive in reducing the risk of COVID-19 by not congregating at the school site and utilizing social distancing once meals have been picked up.
 
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District Office 
The CUHSD District Office will be closed to the public until Monday, April 13 due to the Shelter-in-Place orders from the Santa Clara County Public Health Department. For assistance please call 408-371-0960. During the closure, staff are on-duty and will answer calls as quickly as possible Monday-Friday between 9 a.m. and 3 p.m. Thank you for your cooperation.
COVID-19 Updates from the Santa Clara County Public Health Department
 
Community transmission is ongoing in Santa Clara County. As the community follows the Health Officer Order to Shelter in Place issued on March 16, 2020, notification regarding potential contacts to cases will no longer be provided, and school districts are not required to provide any notifications.  Everyone, except for those providing or receiving essential services, should be staying home, especially anyone who is feeling ill. Anyone who develops symptoms of COVID-19, should call their healthcare provider for further guidance before going to the doctor. Only the severely ill should seek care at an emergency room and should, if at all possible, call first. 
 

Please call 2-1-1 for additional information and resources regarding COVID-19.

 

 

 
Messages for Parents and Students
 
 
March 16, 2020 Update- All Plans Subject to Change
 
Dear CUHSD Community,

Please make sure you read all communications thoroughly to ensure you receive the accurate information and expected next steps during this time.

These are unprecedented times, especially in light of the March 16 “Shelter-in-Place” orders for the Bay Area, and we are grateful for your patience as we work to develop a process to offer supplemental learning opportunities for students during the school closure. The structure we developed is not intended to replicate a classroom learning environment and will not address every potential instructional need at this time. We hope it will promote learning opportunities for students to offset learning loss and help students focus on the essential knowledge and skills they will need to be successful when they return to a full educational program.

Supplemental Learning Opportunities Update

School and District staff will spend this first week of the closure training staff on remote learning tools, developing supplemental learning resources for students, and assessing the technology needs of our students. A brief survey about student technology needs at home was texted and emailed to all CUHSD students and parents/guardians so we can assess the best way to provide assistance to students who do not have access to the internet or computers at home.

We hope to begin providing supplemental learning resources midweek and more extended offerings to students beginning Monday, March 23. The supplemental or enrichment learning opportunities and resources may include:
  • Remote video conferencing with a teacher or aide
  • Lessons developed by a teacher
  • Educational tools for self-directed study
  • Individual work assignments for skills development
 
Teachers will post these learning opportunities or resources to School Loop and/or Google Classroom at least weekly and will provide feedback to students when applicable. While teachers are expected to give feedback on submitted student work, it is not expected that assignments will be graded. Teachers are encouraged to treat student efforts as supplemental so that a student’s current semester grades may be improved but not lowered.

Teachers will also be establishing a system for communicating with students on a regular basis, which may include Gmail, School Loop, Google Hangouts or conference calls. Additionally, teachers will be available to interact with students via Google Hangout at specified times. The schedules for these are being developed site-by-site and will be communicated to families by the end of the week.

Teachers will be communicating with students to ensure they are receiving the resources they need during this time and a student buddy system will also be established to ensure collaboration and accountability between students.
 
These supplemental learning opportunities will be made available for all students including those who receive specialized services through an IEP or 504. If a student or family requests paper assignments in lieu of online materials, office staff will work to distribute paper versions on a case-by-case basis. Additionally, school community liaisons and English learner teachers will be communicating regularly with English learner students and their families to identify any additional services they may need.

To view the full CUHSD Plan for Learning Continuity During Extended School Closures, please click here. Please note as this is an evolving situation; all plans are subject to change.

How You Can Help

Here are some tips for parents/guardians that can help support student learning and well-being during this time:
  • Establish routines and expectations. Balance screen time and non-screen time activities.
  • Students should take brain breaks and move regularly as they study.
  • Discuss what your student is learning and ask questions.
  • Establish times for quiet and reflection.
  • Remain mindful of your student’s stress and anxiety.
 
We greatly appreciate the hard work and dedication of our staff who are working to support our students during this time of uncertainty. We are also grateful for the support of our parents/guardians. Thank you for your patience and trust as we navigate this unchartered territory together as a community. We know these next few weeks will be challenging, but we are committed to keeping you informed throughout this process. All updates will be communicated via email, the CUHSD website and school websites and on the CUHSD social media accounts (@mycuhsd on Twitter, Facebook and Instagram). Please also look for school-specific updates communicated by your principal including information about student access to campus to pick up necessary items. Thank you.

Sincerely,
signature of superintendent
Robert Bravo, Ed.D.,
CUHSD Superintendent
____________________________________________________________
 
Estimada comunidad de CUHSD:

Asegúrese de leer todas las comunicaciones a fondo para asegurarse de recibir la información precisa y los próximos pasos esperados durante este tiempo.
 
Estos son tiempos sin precedentes, especialmente a la luz de las órdenes de "Refugio en el lugar" del 16 de marzo para el Área de la Bahía, y agradecemos su paciencia mientras trabajamos para desarrollar un proceso para ofrecer oportunidades de aprendizaje suplementario para los estudiantes durante el cierre de la escuela .
 
La estructura que desarrollamos no tiene la intención de replicar un ambiente de aprendizaje en el aula y no abordará todas las posibles necesidades de instrucción en este momento. Esperamos que promueva oportunidades de aprendizaje para que los estudiantes compensen la pérdida de aprendizaje y los ayude a enfocarse en los conocimientos y habilidades esenciales que necesitarán para tener éxito cuando regresen a un programa educativo completo.

Oportunidades de aprendizaje suplementario durante el cierre de la escuela

El personal de la escuela y del distrito pasará esta primera semana de la capacitación de cierre, desarrollando recursos de aprendizaje complementarios para los estudiantes y evaluando las necesidades tecnológicas de nuestros estudiantes. Una breve encuesta sobre las necesidades de tecnología de los estudiantes en el hogar se envió por mensaje de texto y se envió por correo electrónico a todos los estudiantes y padres / tutores de CUHSD para que podamos evaluar la mejor manera de proporcionar asistencia a los estudiantes que no tienen acceso a Internet o computadoras en el hogar.

Esperamos comenzar a proporcionar recursos de aprendizaje suplementarios entre semana y ofertas más extendidas a los estudiantes a partir del lunes 23 de marzo. Las oportunidades y recursos de aprendizaje complementarios o enriquecedores pueden incluir:
  • Videoconferencia remota con un maestro o asistente
  • Lecciones desarrolladas por un profesor.
  • Herramientas educativas para el estudio autodirigido.
  • Asignaciones de trabajo individual para el desarrollo de habilidades.
 
Los maestros publicarán estas oportunidades o recursos de aprendizaje en School Loop y / o Google Classroom al menos semanalmente y proporcionarán comentarios a los estudiantes cuando corresponda. Si bien se espera que los maestros den su opinión sobre el trabajo presentado por los estudiantes, no se espera que las tareas sean calificadas. Los maestros pueden optar por tratar los esfuerzos de los estudiantes como créditos adicionales para garantizar que las calificaciones actuales pueden mejorarse, pero no disminuirse como resultado del cierre de la escuela.

Los maestros también establecerán un sistema para comunicarse con los estudiantes de manera regular, que puede incluir Gmail, School Loop, Google Hangouts o llamadas en conferencia. Además, habrá tiempo de instrucción específico y horas de oficina en línea para que los maestros interactúen con los estudiantes a través de Google Hangout. Los horarios para estos se están desarrollando sitio por sitio y se comunicarán a las familias al final de la semana.

Los maestros harán un seguimiento individual de los estudiantes para asegurarse de que reciban los recursos que necesitan durante este tiempo y también se establecerá un sistema de compañeros para garantizar la colaboración y la responsabilidad entre los estudiantes.

Estas oportunidades de aprendizaje suplementario estarán disponibles para todos los estudiantes, incluidos aquellos que reciben servicios especializados a través de un IEP o 504. Si un estudiante o una familia solicita tareas en papel en lugar de un plan de estudios en línea, el personal de la oficina trabajará para distribuir las versiones en papel caso por caso. Además, los enlaces de la comunidad escolar y los maestros de los estudiantes de inglés se comunicarán regularmente con los estudiantes de inglés y sus familias para identificar los servicios adicionales que puedan necesitar.

Para ver el plan completo de CUHSD para la continuidad del aprendizaje durante los cierres escolares extendidos, haga clic aquí. Tenga en cuenta que esta es una situación en evolución; Todos los planes están sujetos a cambios.

Cómo puedes ayudar

Aquí hay algunos consejos para padres / tutores que pueden ayudar a apoyar el aprendizaje y el bienestar de los estudiantes durante este tiempo:
  • Establecer rutinas y expectativas. Balancee el tiempo frente a la pantalla y las actividades fuera del tiempo de pantalla.
  • Los estudiantes deben tomar descansos cerebrales y moverse regularmente mientras estudian.
  • Discuta lo que su estudiante está aprendiendo y haga preguntas.
  • Establezca tiempos para la tranquilidad y la reflexión.
  • Tenga en cuenta el estrés y la ansiedad de su hijo.
 
Apreciamos mucho el arduo trabajo y la dedicación de nuestro personal que está trabajando para apoyar a nuestros estudiantes durante este tiempo de incertidumbre. También estamos agradecidos por el apoyo de nuestros padres / tutores. Gracias por su paciencia y confianza mientras navegamos juntos por este territorio desconocido como comunidad. Sabemos que las próximas semanas serán un desafío, pero estamos comprometidos a mantenerlo informado durante todo este proceso. Todas las actualizaciones se comunicarán por correo electrónico, el sitio web de CUHSD y los sitios web de las escuelas y en las cuentas de redes sociales de CUHSD (@mycuhsd en Twitter, Facebook e Instagram). También busque actualizaciones específicas de la escuela comunicadas por su director con respecto al acceso de los estudiantes al campus para recoger los artículos necesarios. Gracias.

Sinceramente,
signature of superintendent
Robert Bravo
Superintendente de CUHSD
 
March 14, 2020, Update
 
Dear CUHSD Community,

Please make sure you read all communications thoroughly to ensure you receive the accurate information and expected next steps during this time.

As previously communicated, all Campbell Union High School District schools are closed to students until Monday, April 13. The four-week closure includes our regularly scheduled Spring Break, which is the week of April 6. All school activities, including athletics practices and games, extracurriculars and student performances are canceled through the duration of the closure.

Schools are an essential service and crucial to our communities and we understand the impact these school closures will have on our community. The following information includes tentative plans to provide support for students and families during this time.

Plans for Providing Supplemental Educational Opportunities During Closure
School and District staff will spend the first week of the closure training and developing supplemental learning resources for students. Much of this work will be done remotely. We hope to begin providing limited supplemental learning resources midweek and more robust offerings to students beginning Monday, March 23. More details to follow.

A brief survey about technology needs at home was texted and emailed to all CUHSD students so we can provide assistance to students who do not have access to the internet or computers.

Food Services
During the closure, the CUHSD Food Services Department will be providing drive-through, “Grab and Go” meals at each of the school sites, beginning Tuesday, March 17 from 11:30 a.m. to 1 p.m and then Monday-Friday throughout the duration of the closure.

These meals will be available for free for anyone 18 and under regardless of what school they attend. No paperwork or identification is required. Children must be present in order for meals to be provided and the number of meals provided will be based on the number of children present.

The meal program will be solely for the pick up of meals, and meals will not be consumed on-site. We encourage families to continue to be proactive in reducing the risk of COVID-19 by not congregating at the school site and utilizing social distancing once meals have been picked up.

District Office
Our District Office will remain open to provide our students and staff with the support they need. Other critical staff, including custodial and cafeteria staff, will also be reporting to work to ensure key tasks such as deep cleaning and food services continue as needed.

Special Education
We are working on plans to best support the unique needs of our students in special education. More information will be forthcoming to those families served by our Special Education Department.

We have many dedicated staff members working extra hours to support our students and families. We greatly appreciate all of their efforts throughout our schools.

As a community, we must work together during these challenging times to maintain safety, calm and a sense of continuity for our students. Thank you for your support.
 
Sincerely,
superintendent signature
Robert Bravo, Ed.D.,
CUHSD Superintendent
____________________________________________________________
Estimada comunidad de CUHSD:
 
Asegúrese de leer todas las comunicaciones a fondo para asegurarse de recibir información precisa y los próximos pasos esperados durante este tiempo.
 
Como se informó anteriormente, todas las escuelas del Distrito Escolar Unido Union de Campbell están cerradas para los estudiantes hasta el lunes 13 de abril. El cierre de cuatro semanas incluye nuestras vacaciones de primavera programadas regularmente, que es la semana del 6 de abril. Todas las actividades escolares, incluidas las prácticas deportivas y los juegos , las actividades extracurriculares y las actuaciones de los estudiantes se cancelarán durante este período.

Las escuelas son un servicio esencial y crucial para nuestras comunidades y entendemos el impacto que estos cierres escolares tendrán en nuestra comunidad. La siguiente información incluye planes tentativos para brindar apoyo a estudiantes y familias durante este tiempo.
 
Planes para oportunidades educativas suplementarias y necesidades tecnológicas
El personal de la escuela y el distrito pasará la primera semana de entrenamiento de cierre y el desarrollo de recursos de aprendizaje suplementarios para los estudiantes. Gran parte de este trabajo se realizará de forma remota. Esperamos comenzar a proporcionar recursos de aprendizaje suplementarios de lunes a viernes limitados y ofertas más sólidas a los estudiantes a partir del lunes 23 de marzo.
 
Una breve encuesta sobre las necesidades de tecnología en el hogar se envió por mensaje de texto y se envió por correo electrónico a todos los estudiantes de CUHSD para que podamos brindar asistencia a los estudiantes que no tienen acceso a Internet o computadoras.
 
Servicios de comida
Durante el cierre, el Departamento de Servicios de Alimentos de CUHSD proporcionará comidas para llevar a cada una de las escuelas a partir del martes 17 de marzo de 11:30 a.m. a 1 p.m. y luego de lunes a viernes durante toda la duración del cierre.

Estas comidas estarán disponibles de forma gratuita para cualquier persona menor de 18 años, independientemente de la escuela a la que asistan. No se requiere documentación o identificación. Los niños deben estar presentes para que se proporcionen las comidas y las comidas se proporcionarán en función del número de niños presentes.

Este programa será solo para recoger comidas, y las comidas no se consumirán en el sitio. Alentamos a las familias a continuar siendo proactivas en la reducción del riesgo de COVID-19 al no congregarse en el sitio escolar y utilizar el distanciamiento social después de que se hayan distribuido las comidas.
 
Oficina de distrito
Nuestra oficina del distrito permanecerá abierta para brindarles a nuestros estudiantes y al personal el apoyo que necesitan. Otro personal crítico, incluido el personal de conserjería y cafetería, también se presentará a trabajar para garantizar que tareas clave como la limpieza profunda y los servicios de alimentos continúen según sea necesario.
 
Educación especial
Estamos trabajando en planes para apoyar mejor las necesidades únicas de nuestros estudiantes de educación especial. Se enviará más información a las familias atendidas por nuestro Departamento de Educación Especial.

Tenemos muchos miembros del personal dedicados que trabajan para apoyar a nuestros estudiantes y familias. Apreciamos mucho estos esfuerzos en todas nuestras escuelas.

Como comunidad, debemos trabajar juntos durante estos tiempos difíciles para mantener la seguridad, la calma y un sentido de continuidad para nuestros estudiantes. Gracias por su apoyo.
 
Sinceramente,
superintendent signature
Robert Bravo, Ed.D.,
Superintendente de CUHSD