Campbell Union High School District

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Coronavirus (COVID-19) School Closure Updates and Information

Although there are still many unknowns of what school could look like in the fall, we are preparing plans for the 2020-2021 school year. Our goal is to go into the next school year with a plan that is flexible and adaptive to the realities of the COVID-19 pandemic, while also providing high-quality instruction to students as safely as possible.

We have convened a committee of teachers, administrators and District Office personnel to serve on the Reopening Steering Committee to develop a set of recommendations around multiple scenarios of what school may look like next fall. These scenarios range from reopening fully to providing a hybrid of distance learning and in-person school to continuing with distance learning for all students. In all of these scenarios, there are multiple variables and Superintendent Robert Bravo is working closely with the superintendents of the districts within Santa Clara County to align our planning.
 
As planning progresses, we are committed to keeping you informed and engaged in the process.  We have created an additional webpage with updates from the committee and a Google form for you to submit questions or ideas to committee members.  
 
The following information is intended to provide you with more details and support during our extended closure.
 
Planning for the 2020-2021 School Year
 
Update from June 30, 2020
 
On June 30, 2020, the Santa Clara County Superintendent of Schools, in coordination with the Santa Clara County Public Health Department, announced the guidelines that will determine the planning for the 2020-2021 school year. County public health officials released the requirements that need to be in place as districts plan for the reopening of schools. The requirements are based on a series of public health interventions that will limit the transmission of COVID-19 in schools.

For high schools and middle school students, the public health interventions will likely allow for a blend of in-person and online instruction and full in-person instruction for elementary school students. Whether schools can move forward with reopening for in-person instruction in the fall will depend on the containment of COVID-19 in the weeks ahead.

Prioritizing In-Person Instruction and Improving Distance Learning Structures

Schools are fundamental to the development and well-being of teens and provide a safe space for many students, which is why we are prioritizing in-person instruction to the greatest extent possible. Strict adherence to guidelines on physical distancing, face coverings, ventilation, cleaning and disinfection, and hand-washing protocols will be critical.

Now that we have a clearer set of guidelines, the Reopening Steering Committee will reconvene to refine their recommendations. Then we can work with our school administrators and labor partners to solidify plans and finalize schedules that provide high-quality and equitable instruction to all students in a safe, healthy environment.

We are also prioritizing improving distance learning structures for the Fall to better support all students including students who are medically fragile or in isolation and cannot return to campus.

Extracurricular Activities and Sports

Today’s guidance also provides more specificity regarding extracurricular activities and certain elective courses, which we know are important to the school experience. All extracurricular activities must adhere to physical distancing and require face coverings.

Because of the increased risk of the spread of COVID-19, even with physical distancing, districts will be expected to limit activities that cause the droplets that spread COVID-19 to travel further than 6 feet, such as in-person choir, band, theatre and vocal cheerleading. These activities may still resume remotely.

Those extracurriculars that can not accommodate distancing and face coverings will not be able to occur this fall. We expect additional guidance from the county regarding athletics soon. The California Interscholastic Federation (CIF) will provide additional details about athletics by July 20. If sports are not able to begin this fall due to health and safety concerns, the CIF is prepared to offer alternative calendars.

What’s Next in the Planning Process?

We know that information and guidelines around the coronavirus change frequently and we must be prepared to change with it. With a clearer picture from the county, we can build more concrete plans to provide students with the instructional tools they need to be successful in the Fall. We will keep you informed throughout the process as these plans come to fruition.

In order to meet the needs of our full community, we will also continue to engage with our labor partners, parents and students. On Thursday, July 2, at 2 p.m., we will be hosting a Staff Q&A session and on Monday, July 6, we will be hosting a Facebook Live Q&A at 5 p.m. for parents and guardians.
 
Our Planning Priorities Based on New Guidance and Recommendations
While it is still too soon to know to what extent in-person instruction will be allowed in the fall, we are preparing for different scenarios, including the strong likelihood of some continued distance learning. Although there are still many unknowns of what school could look like next year, we want to share with you what we do know from the new preliminary guidance from the California Department of Education (CDE) and Santa Clara County Office of Education (SCCOE) and the final set of recommendations from the Reopening Steering Committee, which can be found by clicking here.

Based on the feedback from our community, recommendations from the Reopening Steering Committee and the latest guidance from the CDE and SCCOE, our planning priorities include:
  • Health and Safety: Meet all health department requirements to ensure the health and safety of all students and staff.
  • In-Person School Options: Prioritize students having access to in-person instruction to the extent allowable while adhering to local public health guidelines.
  • Academic Support: Establish a cohort advisory model with individual student check-ins and an academic support hotline to offer tutoring supports.
  • Online Skills: Teach online skills to students and families.
  • Teacher Team Collaboration: Establish teacher teams by department and encourage course-alike curriculum development.
  • Technology Platforms: Streamline technology platforms to be consistently used for communication, assignments and grades.
  • Multi-Tiered System of Support: Develop a multi-tiered system of support for students’ mental health and well-being.
  • Community Building: Create community-building opportunities to ensure staff and students stay connected.
  • Communication Teams: Develop site-based communication teams to to ensure important information is clearly communicated to all stakeholders
 
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2019-2020 School Year Information

Phase 2 - Continuity of Learning Plan 
 
 
With the extension of the school closure through the end of the 2019-2020 academic year, it has become apparent that our district must transition from an optional, supplemental learning model to more formal online instruction with students learning new content and earning grades for credit.
 

We recognize that an online learning environment cannot replace the in-person experience, yet our goal is to provide students with equitable opportunities to successfully complete the Spring Semester.  During these times, we must allow for flexibility given the various factors that are currently out of our control.

 
Beginning on April 13, 2020, we will shift into the Phase 2 Continuity of Learning Plan.
 
Morning: Participate in a class period, which could include pre-recorded lessons or live instruction from teachers. During this time, teachers may facilitate small group discussions or review content or assignments with students.
 

Lunch: Lunchtime is open for students to get a nutritious meal from the CUHSD Food Services Department at any CUHSD campus from 11:30 a.m. to 1 p.m. Monday-Saturday.

 

Afternoon: Participate in a class period. Attend a tutorial or office hours to ask questions or receive additional information from a teacher or counselor. Study or work independently on assignments for the day.

 

Evening:  Stay connected with peers and school community by participating in the various ASB or club activities on social media. Spend time with family and limit screen time. Families can utilize these ideas and tips to destress and limit screen time. 

What can students and parents expect?

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Grading: Student work submitted after Spring Break will be graded and count for course credit. 

 

PASS/NO PASS POLICY: Due to the closure and the need to accommodate the wide variety of challenges both students and staff are facing during this time, the remainder of the semester will be graded as Pass/No Pass.  To pass or receive credit for a course, the student will need to achieve a D- or above final grade. 

 

Frequently Asked Questions: 

 

Why was this decision made? 

 

To accommodate for the many new challenges students, teachers and their families are facing during the COVID-19 pandemic, CUHSD has transitioned to pass/no-pass grading for all students in all classes for the Spring Semester. 

 

This decision is based on the guidance released by the University of California system, the California State University system, and the California Department of Education. The decision also included input from staff, students, parents, and other Santa Clara County superintendents. 

 

Why can’t students choose if they want to receive a grade or pass/no pass?

 

Feedback from a variety of public and private college admissions offices have indicated that if a district decides to offer pass/no pass grades, it should apply to all students and all classes, and not as an option so that the colleges would be able to evaluate all students from a school on an equal basis. For this reason, CUHSD is transitioning to pass/no-pass grading for all students in all classes. 

 

How will this impact a student’s GPA? 

 

This decision will not have a negative or positive impact on a student’s GPA.  The GPA will remain unchanged as of the Fall 2019 semester. 

 

What letter grade is considered a pass? 

 

A “Pass” or “Credit” will signify student achievement at or above the D level. A “No Pass” or “No Credit” will signify student achievement at the F level.

 

Will a “Pass”  validate a Math, LOTE or Chemistry (CSU only) course?

 

Yes. If a student earns a “Pass” grade for the Spring 2020 semester, then UC/CSU validation rules will apply.

 

Can individual assignments or assessments receive letter grades? 

 

Teachers may continue to use letter grades for individual assignments/assessments but must enter final Spring Semester grades as “P” for pass or “NP” for no-pass instead of A through F marks in School Loop.

 

Will this impact a student’s ability to apply to college? 

Colleges and universities across the country have made it clear that no students will be penalized for posting pass/no-pass on transcripts for this semester.

See below for recent communication from a variety of universities:

 

 

 

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Student Attendance: Teachers will be taking attendance and recording student participation. Ways students can show participation for the week include, but are not limited to the following examples: 

  • Participating in a facilitated learning session, 
  • Commenting on a class post (School Loop, Google Classroom or Canvas), 
  • Submitting an assignment (School Loop, Google Classroom or Canvas), or 
  • Joining a teacher’s Google Hangout.

 

 

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Assignments and Class Participation: Students are expected to engage in at least three hours of work per course per week, including the one-hour, teacher-facilitated learning session per period each. Students are also expected to work independently to complete assignments. 

 
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Office Hours:  Teachers and counselors will hold online office hours and be available for students to drop in with questions during the scheduled period. Virtual office hours/tutorial will be held via Google Hangouts or Zoom.


*Students are not required to attend office hours but are encouraged to use this time to get help or ask questions. 

 

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Communication Methods: Teachers will communicate digitally with students using district email, School Loop or Remind* to ensure students are receiving the learning opportunities and respond to questions. 


*Remind is a communication app is now available at all sites.

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Technology Access: Students will be expected to complete all coursework online unless they have received approval for an alternative format*. If a student still needs access to a Chromebook or wifi, they or their guardian can request it from their principal or a school site administrator. We’ve also created a Tech Hotline to provide remote support or device replacements for students: 1-408-558-3080 Option 1 

 

*Special accommodations can be requested if a student has specific needs documented in an Individualized Educational Plan (IEP) or a 504 plan. 

Tips for Students: How to be Successful in a Distance-Learning Environment
  • Become familiar with the new class schedule so that you know when to check in online for each of your classes. Then set a routine for yourself that is your dedicated “school time.” Remember, this is not timeoff - you are still attending school, but in a different learning environment. Be sure to schedule time to take a mental break, get a snack or some fresh air: we suggest a 15 minute break for every 1.5 to 2 hours of work. Having a routine will help you focus and use your time effectively.
  • Create a work space for yourself so you can use an electronic device such as a computer, open a textbook, and complete assignments. As much as possible, minimize potential distractions such as a TV. While your bed might look like a comfortable place to work, it might not be the best place for you to focus on coursework.
  • Practice good online etiquette. Treat your online classroom as you would your regular, in-person classroom with appropriate attire, backgrounds, and behavior during your class online meetings. Use appropriate and considerate language and keep topics professional and relevant to the course material. Consistent with Education Code section 51512, the unauthorized use of listening or recording devices in any classroom, which shall include online classrooms, without the prior consent of the teacher and the principal of the school is prohibited.
  • Stay connected to your classmates and teachers. Outside of your scheduled period time, email and/or connect with your teachers during Office Hours to check in and ask questions. Stay connected with your classmates by participating in your school’s ASB social media challenges or google classrooms or create virtual study groups using Zoom, Google Hangout, FaceTime to socialize.
  • Reach out to your teachers or counselors if you have questions or need help. All teachers and counselors will be available during Office Hours so you can ask questions and get help quickly during this time.
Tips for ParentsHow You can Support Your Student’s Distance Learning
  • Set a routine to distinguish “school time” from being at home time. The experience of distance learning is different from in-person learning in a physical classroom. Support your student by setting up a routine together and allowing for variation on how and when your student works. Creating structure for your student will help them focus and use their time effectively.  
  • Recognize that students are not used to learning in a completely online environment. Check in with your student about what they are finding challenging or confusing about their online work. Encourage them to reach out to teachers and counselors if they are struggling.
  • Monitor your student’s progress. Teachers will post assignments and grades in their designated system. You can log in to view these or you can talk with your student about their classes and assignments.  If you do not have a parent user account for School Loop, visit your school site’s website for instructions on setting up your account in the system. 
  • Monitor their stress level, participation in class check-ins, and ability to complete assignments. Be sure to schedule time for your student to take a mental break, get a snack or some fresh air. We suggest a 15 minute break for every 1.5 to 2 hours of work. Please click here for additional mental health resources. 
  • Remember that school is about social interactions as well as academics. Encourage your student to reach out to friends by phone or online so they have opportunities to stay connected.
COVID-19 Updates from the Santa Clara County Public Health Department
 
 
Food Distribution During Extended School Closure
 
During the month of June, the CUHSD Food Services Department will be providing drive-through, “Grab and Go” meals at each of the school sites from 11:30 a.m. to 1 p.m Monday-Friday. Two meals will be distributed on Friday. 
 
These meals will be available for free for anyone 18 and under regardless of what school they attend. No paperwork or identification is required.  The meal program will be solely for the pick up of meals, and meals will not be consumed on-site. We encourage families to continue to be proactive in reducing the risk of COVID-19 by not congregating at the school site and utilizing social distancing once meals have been picked up.
 
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District Office 
The CUHSD District Office is closed to the public due to the Shelter-in-Place orders from the Santa Clara County Public Health Department. For assistance please call 408-371-0960. During the closure, staff are on-duty and will answer calls as quickly as possible Monday-Friday between 9 a.m. and 3 p.m. Thank you for your cooperation.