You can view all district facilities at https://facilitron.com/cuhsd95124. Facilitron will assist with the set-up of organizational accounts and the verification of their non-profit status (if applicable). All payments will be processed through Facilitron moving forward. Payment options include PayPal, major credit cards, ACH/eCheck, and traditional checks. Proof of insurance (COI) can be conveniently uploaded into the platform, and/or it can be obtained directly through Facilitron. Campbell Union High School District Facility’s new sites will be live on September 15, 2017. After this date, the best way to secure a site is to create a Facilitron account and place your request at https://facilitron.com/cuhsd95124. If you need any assistance setting up an account and/or in placing a facility use request, you can contact Facilitron directly at [email protected], or by calling: 800-272-2962.
All officially sanctioned school-related activities (clubs, class events, etc.) shall be given priority in the use of facilities under the Civic Center Act. Thereafter, the use of facilities shall be on a system of priorities and scheduling process. The use of school facilities by outside groups shall not result in increased costs to the District.
When school facilities are used by any group outside of the normal operating hours, a site or District employee must be present at all times. Keys shall never be issued to outside groups. Buildings will be opened, attended, and closed by an authorized employee of the District only. Custodial time for necessary cleanup will be charged to the group using the facilities.
The Governing Board of CUHSD recognizes that District facilities are a community resource whose primary purpose is for school programs and activities. The Board authorizes the use of school facilities by community groups for purposes provided for in the Civic Center Act when such use does not interfere with school activities.
Fee Schedule by Priority Level
The District established five (5) levels of user group categories to resolve scheduling conflicts and to determine appropriate use fees. These categories are organized by priority. All groups must use the Facilities Request Procedure, even school-related groups that use the facilities outside of the normal school day/year. The Superintendent, or designee, shall make the final determination according to the following system of priorities, which may be reviewed and modified by the Board from time to time:
Priority 1 - District Activities and Programs
- This category includes users conducting activities and programs of the District, directly related to the instructional and educational programs of the District.
- Priority 1 users will always receive first priority use of District facilities, grounds, and equipment and will never be charged any fees.
Priority 2 - Adult Education Instructional Program
- This category includes users conducting activities and programs for the District's adult education instructional program.
- Priority 2 users will not be charged use fees, except for any additional costs for special labor, services, or equipment as applicable. Determination of the additional costs is detailed in the Calculation of Fees section.
Priority 3 - District/School Clubs, Groups, and Associations
- This category includes:
- Users conducting events or activities designed to serve the youth and citizens of the District, which are planned and directed by school-attached groups, including the Parent, Teacher, School Associations (PTSA), Home and School Clubs, booster clubs and other approved School-Connected Organizations (BP 1230), and educational or scholarship foundations.
- Recreational youth sports leagues that do not charge participants more than a nominal fee of sixty dollars ($60) per month. The nominal fee is to cover necessities for participation, such as, uniforms, equipment, facilities, snack bars, and trophies. This is specifically for local and community-based sports leagues that are run by volunteers, do not pay coaches, do not travel outside the region for competitions, and may be affiliated with local high schools. If the monthly fee exceeds sixty dollars ($60), the user will not qualify as a Priority 3 group and will be reclassified as Priority 4, or if admission is charged or donations are solicited and the proceeds are not expended for the welfare of the District's pupils or for charitable purposes, the user will not qualify as a Priority 3 group and will be reclassified as Priority 5.
- Activities planned by this group must be related to or for the benefit of District schools and students.
- Priority 3 users will not be charged use fees, except for any additional costs for special labor, services, or equipment as applicable.
Priority 4 - Nonprofit Organizations Promoting Youth and School Activities and Other Nonprofit Community Organizations
- This category includes:
- Nonprofit community-based organizations whose primary purpose is service to community youth or the improvement of the general welfare of the community, and where no admission is charged for the event, program, or activity. Examples include Boy Scouts of America/Girl Scouts of America, Little League, Bobby Sox, Camp Fire USA, and the YMCA.
- Nonprofit organizations with a community-focused program or to benefit public affairs groups, and where no admission is charged for the event, program, or activity. Examples include veterans' groups, church or religious organizations, homeowners' associations, and public agency programs and events.
- Priority 4 users will be charged a fee not to exceed the District's direct costs as authorized by the Civic Center Act and its regulations, plus additional costs for special labor, services, or equipment as applicable. Determination of the direct costs is detailed in the Calculation of Fees section.
- For any Priority 4 user, if admission is charged or donations are solicited, and the proceeds are not expended for the welfare of the District's pupils or for charitable purposes, the user will not qualify as a Priority 4 group and will be reclassified as Priority 5.
Priority 5 - Commercial/For-Profit Activities
- This category includes use by groups for any commercial or for-profit activity, including any use for entertainment or a meeting where an admission fee is charged, or contributions are solicited, and the net receipts are not expended for the welfare of the pupils of the District or for charitable purposes.
- Priority 6 users will be charged the fair rental value for use of the District facilities or grounds, plus a processing fee, and any additional costs for special labor, services, or equipment as applicable.
Priority 6 - Uses outside the scope of the Civic Center Act
- This category includes use by groups who do not qualify under the provisions of the Civic Center Act, but to whom the District may make facilities available (e.g., movie companies).
- Priority 5 users will always be charged a fair market value for use of the District facilities or grounds, plus a processing fee and any additional costs for special labor, services, or equipment as applicable.
Calculation of Fees
- Costs for special labor, services, or equipment
- At the District's sole discretion, it may charge additional costs for special labor, services, or equipment to any of its users, except for its Priority 1 users.
- These additional costs for labor or services may include, for example:
- Custodial services when one is not normally available (e.g., weekends, holidays, and after hours) or if activity results in custodial services exceeding the District's typical level of custodial services for that specific facility.
- Stadium Manager, Theater Manager
iii. Kitchen /Cafeteria worker
- Certified Lifeguard
- District personnel time exceeding his/her normal duties or work hours.
- Additional costs for equipment may include, for example:
- Locker room
- Special custodial supplies
iii. Energy surcharge
- Parking lot
- District's Direct Costs
Pursuant to Education Code section 38134 and Title 5 of the California Code of Regulations, section 14037, et seq., the District may charge users a fee not to exceed the District's direct costs (which includes both Operational Direct Costs and Capital Direct Costs, as defined below), unless otherwise specified. The hourly fees charged under the Civic Center Act are intended to reflect the user's proportionate share of the District's direct costs associated with the total use of the school facility or grounds.